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Senior Document Controller - вакансия 131866

УорлиПарсонс Казахстан,ТОО

Дата обновления: 24.05.2018

Город: Аксай

Тип занятости: Постоянная

Текст вакансии:

Qualification: There is no specified education however the Document Control system knowledge and practice, computer skills, English language are required.

Experience: Preferably 3-5 years plus relevant, depending on the individual, prior experience or additional training, job assignments, etc. Preferably 2 to 4 years of relevant oil and gas project experience.

Reports to: Chief Document Controller

Supervises: Document Control Department in absence of Chief Document Controller

Functional Duties : To co-ordinate document controlling within a project. To implement document management systems, procedures and practices. To assist the Chief Document Controller in the day-to-day running of the Document Control activities. Work with Planner Department, assist with Project EDSR. Assist DCC assistants gain needed experience.

Document Controller Specific Activities and Deliverables :

  • Keep records of all incoming correspondence and information received from other Companies and structures;
  • Perform control over documents transfer to managers and respective executors;
  • Timely submit all appropriate correspondence to Chief Document Controller’s attention and review as well as promptly transmit all executable documentation to the respective executors;
  • Ensure that the documentation, which need to be executed, is forwarded on the basis of Managers resolution;
  • Perform control (entering the necessary information into a database) over the timeliness of documents transfer and shall ensure that all returnable documentation and other related materials are returned to DCC.
  • Ensure that the documentation and data are filed by discipline and in accordance with approved nomenclature;
  • Prepare documents for further keeping and usage;
  • Perform the acceptance of outgoing information and data ensuring the correctness of their compilation, presence of authorizing signature, addressing and attachments (if any);
  • Maintain full registration of outgoing information and documentation, keep records of
  • their origination and perform control over their execution;
  • Perform transmission of processed (executed) data to respective recipients;
  • Maintain records of in-and-outgoing data, ensuring systematization of documentation of the current archive;
  • Printing (through the copying center) and distribution;
  • Make filing and maintain keeping of documentation executed by discipline, in accordance with approved nomenclature;
  • Maintain the question-answering system of documentation;
  • Timely return uncompleted documentation to originators;
  • Take participation in inspection of DCC activity arrangement in structural subdivisions of Company;
  • Follow to instructions given by the Chief Document Controller;
  • Complete weekly reports and submit them to the Chief Document Controller.
  • Maintains contact with Client and all disciplines Engineering Chiefs to assure accurate, timely communications and flow of information is taking place.

  • To assist in establishing operations, systems and procedures and paperwork for the Engineering documentation.
  • To ensure that the required procedure for the operations for archiving, retrieval and microfilming for the project is executed.
  • To monitor the issue of all reports and advise on problem areas.
  • To operate and maintain all Document Control functions.
  • To evaluate specific system requirements based on project needs.
  • To assist the Chief Document Controller with resource planning and control.
  • To work in a supervisory capacity as requested.
  • To advise and resolve all local problems that may arise so that consistency is maintained across the project.
  • To maintain effective liaison with Client and all Groups.
  • Expediting document delays.

Контактные данные: