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Административный Координатор ОТО/FM Management Coordinator - вакансия 280467

Дата обновления: 14.01.2021

Город: Кульсары

Зарплата: 300 000 KZT

Тип занятости: Постоянная



Текст вакансии:

Rotation 28/28

Requirements:

  • Higher Education, such as university
  • Proven work experience as a Project Coordinator.
  • Proven experience working within a project management team on small to large construction and FM projects and operations.
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control.
  • Proven experience with managing project material orders, reconciliation against deliveries and ensure necessary documents and certificates are received.
  • Proven experience with processing contractor invoices and special contract agreements between ESS and Subcontractors.
  • Fluent and excellent writing and oral skills and command of grammar; Kazakh/Russian and English

Main Responsibilities:

  • Perform a variety of complex administrative and technical duties related to the development and implementation of soft projects and/or programs as directed by the FMD.
  • Capable to compile or direct the preparation of annual, quarterly or administrative reports, policies, manuals and newsletters.
  • Participate in conducting organizational, administrative meetings with Clients and FM Management. Provide written, accurate translation of all documentation related to the FM Head including memos; information letters; correspondence between departments and clients; minutes of meetings, conferences, seminars and other such documentation.
  • Prepare and revise various operating procedures, rules, and regulations upon request.
  • Track, analyse and communicate facilities risks and opportunities.
  • Collaborate with FM department heads for planning of management meetings and required travel. Including rotational travel and accommodation bookings
  • Maintain a high level of confidentiality with documents and other detail provided by the FMD or FM Heads. Do not distribute or disseminate department information without prior approval from FMD.
  • Should be able to work independently; understand and follow oral and written instructions; communicate clearly orally and in writing; establish and maintain cooperative working relationships with those contacted during work.
  • Administration and Operations support with all concerned Department heads.

Politely and professionally converse with clients. Respond to inquiries with accurate information and record in all relevant files.

  • Constantly maintain to the highest-level confidentiality concerning company policies, rules, prikazs, orders, and any other official information.
  • Constantly maintain confidentiality of all fellow workers, personal and company related information.
  • Constantly maintain confidentiality when transferring information via internet or email.
  • Perform other duties instructed by department manager or supervisors



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